©2020 OPSWAT, Inc. All rights reserved. Govern and secure data or device transfer for your segmented and air-gapped network environments. This may involve doing technical checks or speaking to others in the company about the employee security side of things. The first step in reducing the role of human error in cyber security incidents is to set up a cyber security policy and to provide education for employees to teach the do's and don'ts of cyber security. It also gives the staff who are dealing with information systems an acceptable use policy, explaining what is allowed and what not. A well-written security policy should serve as a valuable document of instruction. After it is filled out, it should be provided to employees at the time of application … The information security policy describes how information security has to be developed in an organization, for which purpose and with which resources and structures. A Service that verified compatibility and effectiveness of endpoint next-gen antimalware, antimalware and disk encryption products. Make sure that employees are able to spot all suspicious activity, know how to report it, and to report it immediately to the appropriate individual or group within the organization. Risk management processes and procedures are documented and communicated. Include guidelines on password requirements. Your company can create an information security policy to ensure your employees and other users follow security protocols and procedures. We also expect you to act responsibly when handling confidential information. Feel free to adapt this policy to suit your organization’s risk tolerance and user profile. In the end, making cyber-security a priority in your training program will only save your company money by avoiding a breach that could possibly wipe your data out. Often the IT department can remotely wipe devices, so early discovery can make all the difference. New hire orientation should include cyber security policy documentation and instruction. Teach your employees that they can’t simply just send company information through an email. A set of policies for information security must be defined, approved by management, published and communicated to employees and relevant external parties. A password manager is of significant value. Develop a data security plan that provides clear policies and procedures for employees to follow. The hackers are always developing new schemes and techniques so it’s important to try and block these new activities before they can infect your business. The organization must ensure that Information Security Awareness programs inform personnel of the existence and availability of current versions of the information security policy, standards, and procedures. Prevent risky devices including BYOD and IoT from accessing your networks with full endpoint visibility. In the case of existing employees, the policies should be distributed, explained and - after adequate time for questions and discussions - sign… The improvement of employees' information security behaviour, in line with ISOP, is imperative for a secure environment (Woon and Kankanhalli, 2007). Attackers are often after confidential data, such as credit card data, customer names, email addresses, and social security numbers. NIST Special Publication 800-63 Revision 3 contains significant changes to suggested password guidelines. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. Verifying that operating systems and applications are at current patch and version levels is the responsibility of the IT department. Both introductory and advanced courses are available. It is the responsibility of the Security team to ensure that the essential pieces are summarised and the audience is made aware of the same. Employees should understand that accessing information is a privilege and “need to know access” should be practiced at all times. Hence it becomes essential to have a comprehensive and clearly articulated policy in place which can help the organization members understand the importance of privacy and protection. Removable Media. The policies must be led by business needs, alongside the applicable regulations and legislation affecting the organisation too. Analyze suspicious files or devices with our platform on-prem or in the cloud. Whether they ’ re making honest mistakes, ignoring instructions or acting maliciously, e mployees are always liable to compromise information . State employees, contractors or any entity that deals with State information. OPSWAT Protects Your Organization Against Advanced Email Attacks. Use our on-demand courses to get trained and certified on cyber security concepts and best practices, critical infrastructure protection, and OPSWAT products and solution. Now that you have the information security policy in place, get the approval from the management and ensure that the policy is available to all the in audience. Your employees are generally your first level of defence when it comes to data security. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). [ MORE POLICIES: Security Tools, Templates, Policies] General: The information security policy might look something like this. To accomplish this, you need to define acceptable and unacceptable use of systems and identify responsibilities for employees, information technology staff, and supervisors/managers. In addition to informing and training employees, companies need to ensure that a system is in place for monitoring and managing computers & devices, that anti-malware multiscanning is used to ensure safety of servers, email attachments, web traffic and portable media, and that employees can transfer confidential files securely. The purpose of NHS England’s Information Security policy is to protect, to a consistently high standard, all information assets. For example, if an email from LinkedIn has a link in it, type in www.linkedin.com and log into your account to view the message. Here are some tips on how to get started: Creating a simple checklist of IT security is one of the best ways to develop a standardized policy that is easy for every employee to understand and follow. Your company can help protect its employees, customers, and data by creating and distributing business policies that cover topics such as how to destroy data that’s no longer needed and how to report suspicious emails or ransomware. And once their customers, employers, or member are aware of their well-implemented security policies, a trust toward the company and its management will be established. Protect University Information and Electronic Resources Safeguard Sensitive Information. Insider threats go beyond falling for phishing attacks. Almost every day we hear about a new company or industry that was hit by hackers. Information Security Policy Template Support After you have downloaded these IT policy templates, we recommend you reach out to our team, for further support. This holds true for both large and small businesses, as loose security standards can cause loss or theft of data and personal information. Take the multiple choice quiz. Critical Infrastructure Protection Associate, Dtex Systems 2019 Insider Threat Intelligence report, 2019 IBM X-Force Threats Intelligence Index, NIST Special Publication 800-63 Revision 3, monitoring and managing computers & devices, File Upload Protection – 10 Best Practices for Preventing Cyber Attacks, OPSWAT Released a New Advanced Email Security Comparison Guide, Infographic: File Upload Security – A Mission Against Malware. The OPSWAT Academy consists of subject matter courses designed for the learner to build up their expertise using a phased approach. Train employees in online privacy and security measures. Information security is the act of protecting digital information assets. Passwords can make or break a company's cyber security system. Take a look to see the recommended sample policies that don't sap employee spirits and steal their lives and private time. and scams. Employees are required to complete privacy, security, ethics, and compliance training. A Security policy template enables safeguarding information belonging to the organization by forming security policies. Effective information security policy compliance mechanisms to ensur e that employees adhere to the organisation’s information security policy requirements. University of California at Los Angeles (UCLA) Electronic Information Security Policy. Secure Portable Media Laptops must also be physically locked when not in use. In this article, learn what an information security policy is, what benefits they … Collection of personal information is limited to business need and protected based on its sensitivity. ... but does mean passcodes used to access any enterprise services are reset and redefined in line with stringent security policy. This policy should outline your company’s goals for security, including both internal and external threats, which, when enforced, can help you avoid countless security issues. If employees are expected to remember multiple passwords, supply the tools required to make it less painful. However it is what is inside the policy and how it relates to the broader ISMS that will give interested parties the confidence they need to trust what sits behind the policy. These policies apply to all operations, employees, information handled, and computer and data communication systems owned by or administered by the Company Examples of what these policies cover would include: It can also be considered as the companys strategy in order to maintain its stability and progress. A Security policy template enables safeguarding information belonging to the organization by forming security policies. Think about what information your company keeps on it’s employees, customers, processes, and products. Sharing sensitive data should be taken very seriously and employees should know your organization’s policy for protecting information. For more information, schedule a meeting with one of our cyber security experts today. secure locks, data encryption, frequent backups, access authorization.) Enhance threat prevention by integrating OPSWAT technologies. Develop some simple password rules that are easy for employees to follow and remember. Inform employees regularly about new scam emails or viruses and ways to combat them. Each policy will address a specific risk and define the steps that must be taken to mitigate it. Information Security policies apply to all business functions of Wingify which include: The Information Security policies apply to any person (employees, consultants, customers, and third parties), who accesses and uses Wingify information systems. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any web browser, or social media account. 12. Storage, such as external MicroSD cards and hard drives in laptops must be encrypted. (You can retake the quiz as many times and learn from these questions and answers.) One way to accomplish this - to create a security culture - is to publish reasonable security policies. So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. Be especially vigilant about noticing anything even slightly suspicious coming from a LinkedIn contact. You must: Lock or secure confidential information at all times. You should clearly state that all users need to comply with the policy and follow the outlined safety procedures and guidelines to keep your organization’s data and … Laptops must also be physically locked when not in use. The longer an invasion goes undetected the higher the potential for serious, and costly damage. Some employers make a mistake by thinking that security officers and/or IT department personnel are responsible for information security. Investigate security breaches thoroughly. Information Security Policy 1.0 Common Policy Elements 1.1 Purpose and Scope Information is a valuable asset that must be protected from unauthorized disclosure, modification, use or destruction. Ifinedo (2014) investigated employees' information security policy compliance behaviour in organizations from the theoretical lens of a social bond. When employees leave their desks, they must lock their screens or log out to prevent any unauthorized access. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any. Author: Randy Abrams, Sr. Security Analyst, OPSWAT. It also lays out the companys standards in identifying what it is a secure or not. We believe that our customers are great resource that provides us with much understanding and drives us forward. The policy should include basic hardware security procedures. An information security policy (ISP) is a set of rules that guide individuals who work with IT assets. Existence & Accessibility of Information Security Policy. Make sure you have a mechanism for them to report suspicious email so they can be verified, and the source can be blocked or reported to prevent further attempts. Our list includes policy templates for acceptable use policy, data breach response policy, password protection policy and more. The Office of the Chief Information Officer is responsible for developing, communicating, and implementing the Information Security Policy across government, however, each ministry determines how to apply the policy to their business operations. If employees receive an email that looks out of the ordinary, even if it looks like an internal email sent by another employee, they must check with the sender first before opening attachments or clicking on links. It usually describes employees' responsibilities and consequences of policy violations [1] , [2] . The 2019 IBM X-Force Threats Intelligence Index lists misconfigured systems, servers, and cloud environments as one of the two most common ways that inadvertent insiders leave organizations open to attack. Share examples of suspicious emails, and provide clear instructions not to open documents from unknown sources, even if they do appear legit. C R,A R I Table 2: Assigned Roles and Responsibilities based on RACI Matrix 4.8. Our experienced professionals will help you to customize these free IT security policy template options and make them correct for your specific business needs. Everyone in a company needs to understand the importance of the role they play in maintaining security. Written policies are essential to a secure organization. An information security policy (ISP) of an organization defines a set of rules and policies related to employee access and use of organizational information assets. A good information security policy template should address these concerns: the prevention of wastes; the inappropriate use of the resources of the organization; elimination of potential legal liabilities; The protection of the valuable information of the organization. Wingify has established, implemented, maintained, and continually improved the Information Security Management … Employees should be certain that only their contacts are privy to personal information such as location or birthdate. 1.1 Scope of Policies. Employees are responsible for locking their computers; however, the IT department should configure inactivity timeouts as a failsafe. Emphasize to employees that they must not use the same passwords on different sites. I assume that you mean how to write a security policy.One of the key controls in ISO 27001, a technology-neutral information security standard, is having an organisational security policy … Explain that employees must use common sense and take an active role in security. comply with Information Security Policy. The policy covers security which can be applied through technology but perhaps more crucially it encompasses the behaviour of the people who manage information in the line of NHS England business. The Information Technology (IT) Policy of the organization defines rules, Information security policies are essential for tackling organisations’ biggest weakness: their employees. Clarify for all employees just what is considered sensitive, internal information. So how do you create a security-aware culture that encourages employees to take a proactive approach to privacy. This policy requires employees to use KPMG’s IT resources in an appropriate manner, and emphases compliance with the protection of the personal and confidential information of all employees, of KPMG and its clients. To contribute your expertise to this project, or to report any issues you find with these free templates, contact us at policies@sans.org. Security policies and standards, are documented and available to our employees. Information Security. Selected policies and topics are highlighted below. When email accounts are hijacked it will be the attacker replying to an inquiry about the validity of the information contained in the email. Inform employees that it is highly recommended to apply maximum privacy settings on their social media accounts such as Facebook, and Twitter. The scope of this policy covers all information assets owned or provided by Wingify, whether they reside on the corporate network or elsewhere. For current OPSWAT customers, the Academy also includes advanced training courses for greater ease-of-use efficiency when operating and maintaining all OPSWAT products and services. Get information and insight from the leaders in advanced threat prevention. A security policy states the corporations vision and commitment to ensuring security and lays out its standards and guidelines regarding what is considered acceptable when working on or using company property and s… This website stores cookies on your computer. that will protect your most valuable assets and data. C C I R,A Planning, preparing and delivering information security awareness sessions to IAU’s employees. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. When employees leave their desks, they must lock their screens or log out to prevent any unauthorized access. Each member of the Berkeley campus community and all individuals who collect, use, disclose or maintain UC Berkeley information and electronic resources must comply with the full text of all UCB IT policies. Information security policy: From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. They must use a secured file transfer system program like Globalscape that will be able to encrypt the information and permit only the authorized recipient open or access it. IT Policies at University of Iowa. Information Security and Privacy Policy All employees who use or provide information have a responsibility to maintain and safeguard these assets. The following security policies define the Company’s approach to managing security. SANS has developed a set of information security policy templates. Remember, cyber-security cannot be taken lightly and all possible breaches of security must be treated seriously. State the responsibilities and roles that every employee is expected to fulfill upon reading the information security policy. This should link to your AUP (acceptable use policy), security training and information The second step is to educate employees about the policy, and the importance of security. Secure local or remote access to your cloud applications, internal networks and resources. In collaboration with information security subject-matter experts and leaders who volunteered their security policy know-how and time, SANS has developed and posted here a set of security policy templates for your use. The second step is to educate employees about the policy, and the importance of security. The first step is creating a clear and enforceable. It’s important for businesses of all sizes to be proactive in order to protect their business and customer information. You simply can’t afford employees using passwords like “unicorn1.”. This may mean creating an online or classroom course to specifically cover the requirements, and the possible consequences of non-compliance. Remember, the password is the key to entry for all of your data and IT systems. The more we rely on technology to collect, store and manage information, the more vulnerable we become to severe security breaches. Information Security Attributes: or qualities, i.e., Confidentiality, Integrity and Availability (CIA). A failure to ensure the status of the endpoints and servers falls in the realm of the unintentional insider threats posed by system misconfiguration, etc. Sample Human Resources Policies, Checklists, … Start off by explaining why cyber security is important and what the potential risks are. A lot of hacking is the result of weak passwords that are easily obtained by hackers. And provide additional training opportunities for employees. Find out if you’re an asset or a potential “Ticking Time Bomb” IT disaster. Cyber security is a matter that concerns everyone in the company, and each employee needs to take an active role in contributing to the company's security. Establish data protection practices (e.g. Limiting the amount of online personal information provides added protection from phishing attacks or identity theft that they would otherwise be vulnerable to. A fun way to make sure that employees understand the policy is to have a quiz that will test their actions in example situations. Join the conversation and learn from others at our Community site. Join us, unleash your talent and help protect worldwide Critical Infrastructure. Walk the talk. Employees should know where the security policy is hosted and should be well informed. When sending this information outside of the organization, it is important that employees understand they cannot just send the information through email. This document outlines the University of Southern Indiana’s (USI) information security requirements for all employees. Having a workplace security policy is fundamental to creating a secure organization. Create a culture of security in the workplace too, with security-driven processes and messaging. A security policy describes information security objectives and strategies of an organization. Work with our subject matter experts for cyber security consultation, implementation and integration guidance, ongoing maintenance and improvement, or complete managed services. Please feel free to share this view without need of any permission, just reference back the author. The Information Security Policy (ISP) is a set of rules that an organisation holds to ensure its users and networks of the IT structure obey the prescriptions about the security of data that is stored on digital platforms within the organisation.. Information security policies are created to protect personal data. An updated and current security policy ensures that sensitive information can only be accessed by authorized users. Security Issues. Avoid pop … Create rules for securely storing, backing up, and even removing files in a manner that will keep them secure. To find out more about the cookies we use, see our Cookie Notice Policy. Perhaps replace the password written on the sticky note with the information required to report an incident! Provide employees with basic security knowledge. The Information Security Policy applies to all University faculty and staff, as well as to students acting on behalf of Princeton University through service on University bodies such as task forces, councils and committees (for example, the Faculty-Student Committee on Discipline). Build secure networks to protect online data from cyberattacks. In any organization, a variety of security issues can arise which may be due to improper information sharing, data transfer, damage to the property or assets, breaching of network security, etc. It is essential that employees can quickly find where to report a security incident. Limiting the amount of personal information that is available online will reduce the effectiveness of spearphishing attacks. Insider threats are one of the leading causes of breaches. for businesses to deal with actually comes from within – it’s own employees. This is not a comprehensive policy but rather a pragmatic template intended to serve as the basis for your own policy. Employees are expected to use these shared resources with consideration and ethical regard for others and to be informed and responsible for protecting the information resources for which they are responsible. For your customers, it means that your cyber security policy will: explain how you’ll protect their data. OPSWAT partners with technology leaders offering best-of-breed solutions with the goal of building an ecosystem dedicated to data security and compliance using integrated solutions. Share this quiz online with your co-workers. Employees are expected to use these shared resources with consideration and ethical regard for others and to be informed and responsible for protecting the information resources for which they are responsible. Policy brief & purpose. Stolen customer or employee data can severely affect individuals involved, as well as jeopardize the company. Violations of information security policy may result in appropriate disciplinary measures in accordance with local, state, and federal laws, as well as University Laws and By-Laws, General Rules of Conduct for All University Employees, applicable collective bargaining agreements, and the University of Connecticut Student Conduct Code. IT Policy for Berkeley Employees. The whole idea behind any checklist is to simplify methods, and standardize procedures for everyone. Take the fun interactive Information Security Awareness Quiz for Employees – FREE 20 Questions. Information thieves consider small businesses to be easy targets because many don’t take security seriously or budget for it. In any organization, a variety of security issues can arise which may be due to improper information sharing, data transfer, damage to the property or assets, breaching of network security… One of the biggest security vulnerabilities for businesses to deal with actually comes from within – it’s own employees. Educate employees about various kinds of phishing emails and scams, and how to spot something fishy. We all know how difficult it is to build and maintain trust from its stakeholders as well as how every company needs to gain everybody’s trust. Educate your employees on some of the common techniques used to hack and how to detect phishing and scams. Provide regular cyber security training to ensure that employees understand and remember security policies. University of Iowa Information Security Framework Learn how OPSWAT cybersecurity solutions can protect your organization against cyberattacks by visiting with us at conferences and attending webinars. Harvard University Policy on Access to Electronic Information OPSWAT teams are filled with smart, curious and innovative people who are passionate about keeping the world safer. This policy offers a comprehensive outline for establishing standards, rules and guidelin… SB will prove that all of its employees, etc. It’s important to remind employees to be proactive when it comes to securing data and assets. These policies are documents that everyone in the organization should read and sign when they come on board. Policy. This policy is available to all ministries and remains in use across government today. The sooner an employee reports security breaches to the IT team, even after it already occurred,  the more likely they are to avoid serious, permanent damage. The purpose of this policy is to raise the awareness of information security, and to inform and highlight the responsibilities faculty, staff, and certain student workers, third party contractors and volunteers have regarding their information security obligations. Relevant Documents The followings are all relevant policies and procedures to this policy: Information Security Policy Where required, adjust, remove or add information to customize the policy to meet your organization’s needs. University of Notre Dame Information Security Policy. It is USI’s policy to provide a security framework that will protect information assets from unauthorized access, loss or damage, or alteration while maintaining the university academic culture. 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